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Michigan Area United Methodist Church Historical Society, Inc.
Amended December 2016 from the March 19, 2009 version
CONSTITUTION AND BY-LAWS
Article I – Name
The name of this corporation shall be the Michigan Area United Methodist Church Historical Society, Inc.
Article II – Purposes
The purposes of this corporation shall be as expressed in Article II of the Articles of Incorporation, i.e.:
To compile, edit, publish, and distribute histories of Michigan United Methodism, its predecessor denominations, and any other historical works that may later demand attention; to solicit, acquire, and administer funds to accomplish such purposes and any other acts as may be deemed necessary to carry out such purposes; and promote, support, and nurture the conference archives.
Other purposes may include organizing area-wide celebrations of historical events and convocations which may involve participation beyond the board of directors; digitization and distribution of historical materials; awarding certificates of recognition to local churches that are celebrating important milestones, awarding distinguished service awards to individuals and groups within Michigan; recognizing and promoting United Methodist historic sites in the state; helping conference, district, and local church historians and archivists through workshops and information sharing; and such other activities as are consistent with the by-laws of the Historical Society of the United Methodist Church.
Article III – Members
Membership shall be extended to any individual, church, or group interested in the history of the United Methodist Church that has made proper application and has paid annual dues. The amount of dues is to be determined by the Board of Directors.
Article IV – Governing Body
The Board of Directors of this corporation shall be composed of twelve (12) directors: four of whom shall be elected by the Commission on Archives and History of each conference four persons from the Detroit Annual Conference, and four persons from the West Michigan Annual Conference). At least one of the directors from each conference must be a clergy member and one must be a lay member. The other four directors shall be the chairpersons (or their representatives) of each conference Commission on Archives and History and the archivists of each conference, who would serve as directors by virtue of their office. The Membership of the Board of Directors shall also include as exofficio: Persons from the Michigan Area who are officers of the Historical Society of the United Methodist Church, members of the General Commission on Archives and History, and officers of the North Central Jurisdiction Archives and History Commission.
Article V – Meetings
Regular Meetings of the Board of Directors shall be held at such stated times as the board may determine; also one (1) annual meeting of the total membership shall be called.
Special meetings of the Board of Directors may be held by giving five (5) days’ notice thereof to each director. A quorum shall consist of those present at any meeting.
An item of business may be conducted by mail or electronic transmission, as long as a majority of the Board of Directors concurs. Such action of the Board of Directors shall be valid, preserved and recorded in the official minutes.
Article VI – Officers and Duties
There shall be elected a president, vice-president, secretary, and treasurer, and any other such officers as the board shall designate. The officers shall be elected by the board of directors at four-year intervals, beginning in 2016. If a vacancy occurs during each four-year cycle, the board of directors shall appoint another person to serve for the duration of the term.
The officers shall have the usual duties designated for such offices and such other duties as are from time to time given them by the Board of Directors upon proper motion. Terms of office shall be limited to four (4) years.
Article VII – Notes, Checks, etc.
All notes, checks, drafts, or orders for payment of money issued by the Corporation shall be signed in the corporate name by the Treasurer or the President thereof. All contracts and conveyances shall be signed by the President and the Secretary of the Corporation.
Article VIII – Fiscal Year
The fiscal year shall correspond with the fiscal year of the two conferences.
Article IX – Committees
Committees shall be named at the discretion of the Board of Directors. The chairperson and members of each committee shall be appointed by the President of the Board of Directors and confirmed by the Board. Membership of committees shall not be limited to the Board of Directors.
Article X – Amendments
The Constitution and By-laws of this Corporation may be amended by a two-thirds (2/3) vote of the members of the Board of Directors present at a regular meeting of the Board of Directors, provided such amendment was proposed and received in writing by all members at least two (2) weeks prior to the meeting. The vote may be conducted by mail or electronic transmission, as long as a majority of the Board of Directors concurs. Such action of the Board of Directors shall be valid, preserved and recorded in the official minutes.